Frequently Asked Questions for Camp Directors
If you're a parent interested in the attending the online camp fairs and have specific questions, we have an FAQ page just for you.
If you run a sleepaway summer camp and showcasing your program at camp fairs is part of your marketing plan, this information is for you.
We know how much you rely on the direct interaction between camp fair attendees and the representatives staffing your booth to meet your camp fair marking goals. That's why we're committed to delivering for you a fully immersive, interactive, and customizable virtual camp fair experience where you can engage face-to-face with family attendees directly from your virtual booth just like you would at an in-person camp fair.
We've done our best to answer your questions regarding your online camp fair questions below. Please reach out any time with any additional questions, comments, or to sign up to participate at the February 4 online camp fair.
We know how much you rely on the direct interaction between camp fair attendees and the representatives staffing your booth to meet your camp fair marking goals. That's why we're committed to delivering for you a fully immersive, interactive, and customizable virtual camp fair experience where you can engage face-to-face with family attendees directly from your virtual booth just like you would at an in-person camp fair.
We've done our best to answer your questions regarding your online camp fair questions below. Please reach out any time with any additional questions, comments, or to sign up to participate at the February 4 online camp fair.
Transition to Virtual Events
We've long hosted in-person camp fairs from Los Angeles to Boston and many cities in between. When the pandemic struck, events like those at UCLA, Dodger Stadium, and Calabasas shifted online. With COVID now behind us, we're excited to reintroduce in-person camp fairs. However, we also recognize many families still prefer the convenience of an online camp fair experience so we're continuing with our virtual camp fair at vcampfair.com.
We are proud to present the world's largest online camp fair, tailored for families who value exploring a variety of camp options from the comfort of their homes. Whether camps choose to join us in person or online, our commitment remains steadfast: to provide a platform for families to find the perfect summer camp for their children. |
Is this Just Another "Camp Fair" on Zoom?
No, no, no and NO! :) This is NOT your grandma's virtual camp fair event! We know there's lots of "Zoom fatigue" out there, so we're giving you much more than just another boring Zoom or Facebook Live event and calling it a camp fair.
The people behind vCampFair.com -- combined with our first-of-its kind, purpose-built online camp fair platform -- makes all the difference. Megan Cassidy and Eric Naftulin, organizers of vCampFair.com, are deeply connected to the camp community and believe firmly in the camp experience for every child. With vCampFair.com, we have re-created for you an immersive, engaging, near-same experience as an in-person Camp Fair with features and functions that rival the real thing. Now you can interact face-to-face with family prospects right from your virtual camp booth, just like you'd do at a traditional camp fair event. |
Who are the vCampFair Organizers?
vCampFair.com was founded by Eric Naftulin and Megan Cassidy, two friends who've owned, operated, and managed summer camps and programs in Los Angeles the past 24 years. In addition to virtual camp fairs, Eric and Megan organize the L.A. Camp Fair family of in-person camp fair events which take place annually at UCLA, in Los Feliz, Calabasas, Thousand Oaks, San Diego, and Santa Barbara. Eric and Megan started the vCampFair.com family of online camp fair events in March 2020 when in-person camp fairs were cancelled due to the coronavirus pandemic.
Is this Just for Sleepaway Camps?
Yes. The virtual camp fair hosted at vCampfair.com on February 4 is singularly devoted to sleepaway camps, curating the very best overnight camp experiences for families across the U.S. and Canada.
Whether your camp is located on the Pacific coast, Northeast, or anywhere else coast-to-coast or in Canada, our platform is designed exclusively for sleepaway camps like yours. Join us in our mission to bridge families nationwide with exceptional overnight camp opportunities. Be part of our network and introduce your camp to a captive audience hoping to find the perfect summer experience for their children.
Whether your camp is located on the Pacific coast, Northeast, or anywhere else coast-to-coast or in Canada, our platform is designed exclusively for sleepaway camps like yours. Join us in our mission to bridge families nationwide with exceptional overnight camp opportunities. Be part of our network and introduce your camp to a captive audience hoping to find the perfect summer experience for their children.
What are the Event Details?
What: Virtual Camp Fair presented by vCampFair.com
When: Sunday, February 4, 2024, 1:00:pm to 2:30pm
Registration: Add your camp here; confirmation provided upon sign up
When: Sunday, February 4, 2024, 1:00:pm to 2:30pm
Registration: Add your camp here; confirmation provided upon sign up
How Much Does it Cost to Participate?
As the first-of-its kind online virtual camp fair marketing platform, all of us at vCampFair.com are committed to helping your reach your camp fair marketing goals while giving you the best value for your online promotional dollar. The price to exhibit your program at the vCampFair.com online camp fair event costs just $99 per camp fair booth if you sign up by January 5. The prices increase after that according to the following schedule*:
Booth Price: $99
*Prices subject to change without notice.
Booth Price: $99
*Prices subject to change without notice.
What Does the Price Include?
Your registration fee covers a fully customizable full-page website listing on vCampFair.com for an entire year. Moreover, this includes a virtual booth at our upcoming camp fair on February 4. Benefit from live chat and video features, enabling real-time communication with attendees directly from your booth. Join us and ensure a seamless and interactive experience for both you and the camp fair attendees.
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What Does Our Camp's Full Page Listing Include?
Customize your page any way you like with text, photos, videos, program descriptions, lead-capture tools and more. Here's an actual listing for a camp currently on our site. Create your page just like this or design your own. When you sign up as a participating camp, we'll send you an invitation to create your page. When your page is ready, let us know and we'll publish it for you. Parents will then search our online camp directory using keywords or other parameters important to them (such as camp location, type of camp, etc.), to find your camp on our site. Your program can show up every time!
What Does Your Virtual Camp Fair Booth Include?
Think of your virtual camp fair booth as your s full page website listing on steroids. When the camp fairs go live, your camp's webpage will magically transform into the most engaging, interactive and easy-to-use live streaming camp fair experience available anywhere. Connect with attendees via live chat, polls, time-stamped Q&As, and face-to-face video conversations.
Some of the features include:
Some of the features include:
- First-of-its kind, user-friendly virtual camp fair platform, purpose-built for an online camp fair
- Virtual lobby and exhibit halls
- Fully customizable and branded virtual camp fair booth
- Brand your booth with your camp's logo, program description, pictures, and videos
- Upload your camp brochure, digital handouts, and other marketing materials to your booth for attendees to share and download
- Real-time in-booth communication with parents and families via live video chat, text, and live video streaming
- Sophisticated in-booth lead capture tools and data analytics
- Collect emails from camp fair booth attendees
- Booth upgrades (larger size and placement) and sponsorship opportunities for camps, programs and organizations desiring additional promotional exposure
- Free pre-event demo, webpage, and booth-design training (though it's so easy to use you probably won't need it!)
- 100% tech-support the day of the camp fair
- Much, much more!
Do we need web design or HTML skills to set up our booth/listing?
Not at all! Please don't be intimidated by the thought of designing your own web page or camp fair booth. When you sign up as a participating camp, you will have access to our do-it-yourself webpage and virtual camp fair booth builder. The online tool is easy to use with an intuitive interface. You can create a beautiful-looking webpage and branded virtual camp booth that rivals the impact of in-person events. No tech or web design experience is needed, but we want you to feel completely comfortable. We will provide you with step-by-step written instructions plus free training and tech support leading up to and throughout the day of the camp fairs so you can focus or interacting with families, capturing leads, and signing-up campers!
Do We Need to Download Any Special Apps or Software to Participate?
Not at all. Everything is browser-based. That means you and your team can interact with camp fair attendees face-to-face via live chat and video right from your booth, no software or downloads required.
Is it Easy for Parents to Navigate the Camp Fair website?
You bet! Our virtual camp fair platform was built with user-friendliness in mind. Parents will be able to navigate the camp fair easily and find your booth quickly. We'll also have Camp Fair Concierges online the day of the Camp Fair in case you (or family attendees) need extra assistance.
How Do You Market the Camp Fairs and Website?
These days, most parents visit the internet first when looking for an ideal camp for their kids. We are committed to helping you get out in front of many new family prospects at the camp fair so you can fill your camp with kids.
vCampFair.com is the number one ranked virtual camp website on Google for search terms like "virtual camp fair," "online camp fair" and related keywords. We expect to rank just as highly for more generic keywords such as "camp fair" soon.
We have a strong social media presence while also advertising on Facebook and Google Ads, and will stream the camp fair on Facebook, YouTube and elsewhere to reach as many families as possible. In addition, we've partnered with a professional marketing team to help ensure a dynamic turnout at the event. Finally, please know we view our relationship with you as a team effort, so after you register, we will provide you with a digital marketing guide filled with tips, tricks, and marketing ideas you can use to help drive your own customer families to the camp fair too. |
What About Booth Upgrade or Event Sponsorship Opportunities?
We understand some camps, programs, and organizations would like additional promotional exposure beyond their full-page website listing and participation at the Camp Fair. We're pleased to offer a limited number of additional online advertising and sponsorship opportunities, along with options to upgrade to a premium booth for more visibility among website visitors and camp fair attendees. Opportunities are available on a first-come, first-served basis. Please let us know you're interested, and we will be pleased to discuss them with you.
We Want to Exhibit at the Camp Fair! How Do We Reserve our Spot?
Please visit this page for more information about adding your camp or program to vCampFair.com and to sign up.